• Donate Now
  • Volunteer
  • Contact Us
Saturday, February 4, 2023
  • Login
  • Register
Big Cat Rescue
  • Get Involved
  • Cub Facts
  • The Sanctuary Cats
  • FAQs
  • Contact Us
  • Shop
  • Videos
  • Donate
No Result
View All Result
Big Cat Rescue
  • Get Involved
  • Cub Facts
  • The Sanctuary Cats
  • FAQs
  • Contact Us
  • Shop
  • Videos
  • Donate
No Result
View All Result
Big Cat Rescue
No Result
View All Result
Home Articles by BCR How To Start A Sanctuary

Document Retention

BCR by BCR
May 27, 2016
in How To Start A Sanctuary
0 0
0
Zoo College Ad  Document Retention jeg empty
0
SHARES
4
VIEWS
Share on FacebookShare on TwitterShare via Email

DOCUMENT RETENTION AND DESTRUCTION POLICY

 

In accordance with the Sarbanes-Oxley Act, which makes it a crime to alter, cover up, falsify, or destroy any document with the intent of impeding or obstructing any official proceeding, this policy provides for the systematic review, retention and destruction of documents received or created by Big Cat Rescue in connection with the transaction of organization business. This policy covers all records and documents, regardless of physical form, contains guidelines for how long certain documents should be kept and how records should be destroyed. The policy is designed to ensure compliance with federal and state laws and regulations, to eliminate accidental or innocent destruction of records and to facilitate the sanctuary’s operations by promoting efficiency and freeing up valuable storage space.

Documents shall be retained in accordance with the attached schedule. Documents that are not listed, but are substantially similar to those listed in the schedule will be retained for the appropriate length of time.

Electronic documents will be retained as if they were paper documents. Therefore, any electronic files, including records of donations made online, that fall into one of the document types on the above schedule will be maintained for the appropriate amount of time. If a user has sufficient reason to keep an email message, the message should be printed in hard copy and kept in the appropriate file or moved to an “archive” computer file folder. Backup and recovery methods will be tested on a regular basis.

Destruction of financial and personnel-related documents will be accomplished by shredding.  Document destruction will be suspended immediately, upon any indication of an official investigation or when a lawsuit is filed or appears imminent. Destruction will be reinstated upon conclusion of the investigation.

SCHEDULE OF RETENTION PERIODS 

Type of Document Minimum Requirement
Accounts payable ledgers and schedules 7 years
Animal records Permanently
Audit reports Permanently
Bank Reconciliations 2 years
Bank statements 3 years
Copies of checks (for important payments and purchases) Permanently
Contracts, mortgages, notes and leases (expired) 7 years
Contracts (still in effect) Permanently
Correspondence (general) 2 years
Correspondence (legal and important matters) Permanently
Correspondence (with customers and vendors) 2 years
Deeds, mortgages, and bills of sale of property owned Permanently
Deeds, mortgages, and bills of sale of property disposed of 7 years
Depreciation Schedules Permanently
Duplicate deposit slips 2 years
Employment applications and records of current employees Permanently
Employment applications and records of former employees 7 years
Employment applications of applicants not hired 3 years
Expense Analyses/expense distribution schedules 7 years
Year End Financial Statements Permanently
Insurance Policies (expired) 3 years
Insurance records, current accident reports, claims, policies, etc. Permanently
Intern and Volunteer records Permanently
Internal audit reports 3 years
Inventories of products, materials, and supplies 7 years
Invoices (to customers, from vendors) 7 years
Minute books, bylaws and charter Permanently
Patents and related papers Permanently
Payroll records and summaries 7 years
Personnel files (terminated employees) 7 years
Retirement and pension records Permanently
Tax returns and worksheets Permanently
Timesheets 7 years
Trademark registrations and copyrights Permanently
Withholding tax statements 7 years

 

 

 

Tags: sanctuary
Previous Post

Our Efforts To Save A Wild Bobcat

Next Post

An Update On Our Rehab Bobcat Mrs.Claws

BCR

BCR

Big Cat Rescue is Caring for Cats and Ending the Trade

Related Posts

Alex Tiger Pumpkin  Document Retention jeg empty
How To Start A Sanctuary

Enrichment

May 7, 2022
8.7k
White tiger Zabu in the pool  Document Retention jeg empty
Articles by BCR

Critical Incident Hurricane and Disaster Plan

April 19, 2021
2k
Today at Big Cat Rescue July 25 2013 Vacation Rotation  Document Retention jeg empty
Articles by BCR

Cages

April 11, 2020
7.8k
Be Safe Out There!  Document Retention jeg empty
How To Start A Sanctuary

Rules

March 31, 2020
587
Articles by BCR

Safety Program

March 31, 2020
20
Next Post
An Update On Our Rehab Bobcat Mrs.Claws  Document Retention jeg empty

An Update On Our Rehab Bobcat Mrs.Claws

Leave a Reply

  • Default Comments (0)
  • Facebook Comments

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Help Feed Big Cats

One of the best ways to help is through general donations that can be used however it is most needed at the time.To make a general donation just click the Donate Now button below.  This is the best way to give as it has the lowest credit card processing fees and is immediate help for the cats.

Give to Big Cat Rescue

If you prefer to donate via Pay Pal, please use this link: Pay Pal

Recent Articles

  • Insitu2021 January 17, 2023
  • Smell my beans! Priya tiger at Big Cat Rescue. January 13, 2023
  • Want! Kekoa and Makani rehab bobcats at Big Cat Rescue. January 13, 2023

Recent Comments

  • Deb Quimby on Koda Lioness
  • heather elliott on Sapphire
  • Jason Jenkins on Tiger Facts
  • Claire Pritchett on Koda Lioness
  • Deb Quimby on Jinx

Save Big Cats

Donate to Big Cat Rescue

Sanctuary Cats

  • Jaguars
  • Leopards
  • Lions
  • Tigers
  • Bobcats
  • Canada Lynx
  • Cougars
  • Ocelots
  • Savannah Cats
  • Servals

More from Big Cats

  • Big Cat Rescue is Live 24/7 on Webcams
  • Rescue Missions
  • About Big Cat Rescue
  • Big Cat Rescue News
  • Reviews
  • Our Recent Work
  • Sanctuary FAQs
  • Big Cat TV

Insitu2021

January 17, 2023
Smell my beans! Priya tiger at Big Cat Rescue.  Document Retention jeg empty

Smell my beans! Priya tiger at Big Cat Rescue.

January 13, 2023
Want! Kekoa and Makani rehab bobcats at Big Cat Rescue.  Document Retention jeg empty

Want! Kekoa and Makani rehab bobcats at Big Cat Rescue.

January 13, 2023

© Copyright 2023 BigCatRescue.Org. All Rights Reserved.

No Result
View All Result
  • Login
  • Sign Up
  • About BCR
  • Videos
  • Big Cat Facts
  • Cub Facts
  • Our Cat Stories
  • Sanctuary Cats
  • Shop and Save Cats
  • Volunteer
  • Donate
  • Abuse Issues
  • Contact Us

© Copyright 2023 BigCatRescue.Org. All Rights Reserved.

Welcome Back!

Login to your account below

Forgotten Password? Sign Up

Create New Account!

Fill the forms below to register

All fields are required. Log In

Retrieve your password

Please enter your username or email address to reset your password.

Log In

Add New Playlist